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Tracking GL Numbers

• Chart of Accounts
  • GU 15, 1
• Discounts
  • MU 2 Page 2
• Federal ID
  • PU 19
• Financial Format Member
  • GU 15, 3
• Freight
  • MU 2, Page 2
  • This reports to the GL via the Invoice Register
• Inventory (this is the inventory default unless overridden by a category G/L assignment)
  • MU 2, Page 2
  • This reports to the GL via the Invoice Register
• Inventory by Category (this overrides inventory G/L defaults)
  • IU 9
  • This reports to the GL via the Invoice Register
• Inventory Transfers
  • MU 10, line 19
  • This reports to the GL via the Invoice Register
• Payroll Control File
  • PU 19
• Receivables Adjustments
  • MU 2, Page 3
  • This reports to the GL via the Invoice Register
• Sales
  • MU 2, Page 2
  • This reports to the GL via the Invoice Register
• State ID
  • PU 19
• System control file
  • GU 16
• Taxes
  • RU 8
  • This reports to the GL via the Invoice Register
• Vendor Expense Accounts
  • OU 5

Outline of Processing | What Shows in the Reports

Outline of where numbers come from

Process Path Display (Example 1) Going to the G/L

Types of Transactions

Process Path Display (Example 2) Going to the G/L

What Comprises the Reports

• Flash Sales Inquiry (MI 2)
  • this is updated immediately upon any system activity
• Pre-Invoice Margin Report (MP 1, 4)
  • this is daily activity that has been completed but not posted
  • please note that you can change cost errors at this point (prior to running your invoice register)
• Invoice Register (MP 1,5)
  • this is daily activity that has been processed through a pre-invoice margin report
  • IBS Accounting System Version 1
    • This will post all invoice register activity to the ARTR file/ pre-posting accounting transaction file (MP 2, 7) for review.
  • IBS Accounting System Version 2
    • This will post all invoice register activity in balance to the General Ledger
    • All out of balance invoice register activity will post to the ARTR file/  pre-posting accounting transaction file (MP 2, 7) for review.
• General Ledger Reports
  • All GL Reports are based on posted G/L data. 
  • Information not posted to General Ledger is not included in any calculated balance.
  • Information pending posting (MP 2, 7) to General Ledger is not included in any calculated balance.
• Inventory Reports
  • all are based on current received, on-hand calculated inventory balances.

 

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Last modified: July 4, 2008

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