☞ This Menu permits the user access the End of Day and End of Period (Month End & Year End) functions.
☞ Access to this screen should be limited to those needing high System Access. Normally back officer personnel and managers involved in End of Day file back-ups and close out.
How to display the Management Processing Menu
1. From the IBS Main Application screen you can reach the Management Processing Menu by keying “M P”. The System will display the Management Processing Menu.
*NOTE: If you are in any other IBS Application Menu you must first type “24” then press the ENTER key to return to the Main Application Menu.
Management Processing
☞ This option takes the user to the End of Day menu for Closing out an individual day and preparing for file backups.
How to Display the End of Day Menu
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “1” (End of Day Menu) then press the ENTER key. End of Day menu displays.
Management Processing
Option #1,1 Cash Drawer Balance Report
☞ Choose this option to print a CASH DRAWER BALANCE REPORT. This report will list the following for END OF SHIFT, or END OF DAY.
☛ Ticket #, Merchandise Total, Tax, Ticket Total, Total Cash Sales, Total Charge Sales, Tax Total, Number of Tickets, C.O.D. Collections, Sales by Salesman, Order Credit Totals (Assigned Salesman).
How to Create a Cash Drawer Balance Report
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “1” (End of Day Menu) then press the ENTER key. End of Day menu displays.
CASH DRAWER Reconciliation
and BALANCE Reports
Workstation ID D2
CASH DRAWER # 01
Cmd8-Cancel Request
3. Next, select option “1” (Cash Drawer Balance Report) and press ENTER. The Cash Drawer Reconciliation and Balance Reports screen will prompt for the Cash Drawer Number. If your store has only one Cash Drawer press ENTER.
Workstation ID
If using multiple cash drawers key the Workstation ID that you want to issue a cash drawer report on. If using a single cash drawer key W1 (Or the Workstation ID that the cash drawer is tied to) in this field.
Cash Drawer
Key in the Cash Drawer number that you are presently using.
Cmd8 (Cancel Request)
If you entered this screen in error or choose not to print the Cash Drawer Reconciliation and Balance Reports at this time press the Cmd8 key.
4. After pressing ENTER the high and low tickets will be displayed. Normally you will not need to change this value. Press ENTER to continue.
5. Choose clear shift “Y” (Yes). All daily totals will be zeroed out.
the BMS software please let us know.
6. Select the printer to receive the report (normally P1) and press the ENTER key. The report will be sent to the selected printer and you will be returned to the End of Day menu.
Management Processing
Option #1,2 Pick Ticket Margin Report (Optional)
☞ This option is to be used to produce a MARGIN REPORT for all Picking/Delivery Tickets.
☞ The purpose of this report is to alert Owners, and Managers of any Pick Tickets that may be below your targeted gross margin. After reviewing this report you may take corrective action for those tickets that are below your targeted gross margin.
☞ You may either EDIT the ticket thru Sales Entry, or if the cost information is incorrect you may correct it thru the Systems Administrator Menu (“Z U”).
How to Create Pick Ticket Margin Report
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “1” (End of Day Menu) then press the ENTER key. End of Day menu displays.
3. Next, select option “2” (Pick Ticket Margin Report) and press ENTER. The Pick Ticket Margin Report screen will prompt for the Ship Date you want to print.
4. Key in a Ship date in a MMDDYY (Month, Day, & Year) format then press ENTER to continue.
5. You will be prompted if you want a listing by Cash Tickets, Invoices or Both. Select either “C” (Cash Tickets), “I” (Invoices), or “B” (Both) then press ENTER.
6. A complete Gross Margin report will be generated for that day. You will be returned to the End of Day Menu.
Management Processing
Option #1,3 Pre-Invoice Margin Report
☞ This option is to be used to produce a MARGIN REPORT for all Delivery Tickets and Invoices (both Cash & Charge).
☞ The purpose of this report is to alert Owners, and Managers of any tickets that fall below targeted gross margin. After editing this report the tickets will be ready to post to Accounts Receivable, by using Option #4 INVOICE Register.
How to Create Pre-Invoice Margin Report
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “1” (End of Day Menu) then press the ENTER key. End of Day menu displays.
3. Next, select option “3” (Pre-Invoice Margin Report) and press ENTER. The Pre-Invoice Margin Report screen will prompt for the Ship Date you want to print.
4. Key in a Ship date in a MMDDYY (Month, Day, & Year) format then press ENTER to continue.
5. You will be prompted if you want a listing by Cash Tickets, Invoices or Both. Select either “C” (Cash Tickets), “I” (Invoices), or “B” (Both) then press ENTER.
6. A complete Pre-Invoice Margin Report will be generated for that day. You will be returned to the End of Day Menu.
Management Processing
☞ This option is to be used to produce a MARGIN REPORT for all Delivery Tickets and Invoices (both Cash & Charge).
☞ The purpose of this report is to alert Owners, and Managers of any tickets that fall below targeted gross margin. After editing this report the tickets will be ready to post to Accounts Receivable, by using Option #4 INVOICE Register.
How to Create an Invoice Register
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “1” (End of Day Menu) then press the ENTER key. End of Day menu displays.
3. Next, select option “4” (Invoice Register) and press ENTER. The Invoice Register screen will prompt for the Ship Date you want to print.
4. Key in a Ship date in a MMDDYY (Month, Day, & Year) format then press ENTER to continue.
Savings keep stacking up
with IBS Building Masterial
Software.5. A complete Invoice Register will be generated for that day. You will be returned to the End of Day Menu.
Management Processing
☞ Select this option to prepare Tapes for nightly backups or storage. This option is included in Option #6 Nightly Backup.
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “1” (End of Day Menu) then press the ENTER key. End of Day menu displays.
3. Next, select option “5” (Initialize Tapes) and press ENTER.
4. You will be prompted to
❶ Place a Tape in the AS/400 Tape Drive, ❷key “0” (Zero) and
❸ press the ENTER key.
☞ If you entered this screen in error or do not want to proceed at this time press your Shift + Systems Attention (Alt + Print Screen on most PC's) keys and press ENTER. When the dotted line appears at the bottom of your screen key a “2” (Cancel) and press ENTER again. You will then be returned to the End of Day menu.
5. The tape will begin initialization and you will be returned to the End of Day menu. Initialization can take as long as 5-20 minutes.
Management Processing
Option #1,6 End of Day File Backups
☞ This option will BACKUP all of your Files, Folders, and/or Libraries onto Tape or Diskettes for storage.
How to End of Day File Backups
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “1” (End of Day Menu) then press the ENTER key. End of Day menu displays.
3. Next, select option “6” (End of Day File Backups) and press ENTER.
4. You will be prompted to ❶ Place a Tape in the AS/400 Tape Drive, ❷key “0” (Zero) and ❸ press the ENTER key.
☞ If you entered this screen in error or do not want to proceed at this time press your Shift + Systems Attention (Alt + Print Screen on most PC's) keys and press ENTER. When the dotted line appears at the bottom of your screen key a “2” (Cancel) and press ENTER again. You will then be returned to the End of Day menu.
5. When the IBS File Save screen appears key in the time (in 2400 military format) for the backup to run then press ENTER.
☞ If you want the backup to begin immediately key “NW” (No Wait) then press the ENTER key. The backup procedure will begin.
6. After selecting a time or NW and pressing the ENTER key you may leave. Do not turn of the terminal you are using for the backup.
☞ In the morning when the backup has completed you will have a Printed catalog of the entire tape backup. Save this printout with the backup tape. If we have to do a data recovery it will save time. Furthermore, you can NEVER be sure what you backed up without the print out. Don't throw it away until you reuse the tape.
☞ If you don't receive a backup printout in the morning check your Spool files to see if it has a message waiting or call IBS Corporation. Printouts are an important part of your nightly backup.
☞ If you entered the backup screen in error or choose to cancel the nightly backup press the Cmd7 (Cancel) key to return to the End of Day menu.
Management Processing
Option #1,7 Save of All Libraries and Members
☞ This option will save your entire System.
☞ It is recommended that you take this option at least once a year.
* NOTE: If you are using a AS/400 9404 or 9402 B, C, D or F Series (Tan/Beige Box) this option may require multiple Tapes (in some cases as many as 8). If your AS/400 is a 200 or higher series (black box) you will require only one-two 2.5Gb tape(s) for your entire System.
How to Save your entire System to Tape
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “1” (End of Day Menu) then press the ENTER key. End of Day menu displays.
3. Next, select option “7” (Save of All...) and press ENTER. A warning screen will flash.
4. You will be prompted to ❶ Place a Tape in the AS/400 Tape Drive, ❷key “0” (Zero) and ❸ press the ENTER key. The backup procedures will begin running.
S/36 PROGRAM MESSAGES
PMD06
BLDFILE procedure is running
DELETE procedure is running
CATALOG procedure is running
☞ If you entered this screen in error or do not want to proceed at this time press your Shift + Systems Attention (Alt + Print Screen on most PC's) keys and press ENTER. When the dotted line appears at the bottom of your screen key a “2” (Cancel) and press ENTER again. You will then be returned to the End of Day menu.
5. The AS/400 System will backup the entire system.
☞ If you receive an error message select Option #3 then contact IBS Corporation.
☞ In the morning when the backup has completed you will have a Printed catalog of the entire tape backup. Save this printout with the backup tape. If we have to do a data recovery it will save time. Furthermore, you can NEVER be sure what you backed up without the print out. Don't throw it away until you reuse the tape.
☞ If you don't receive a backup printout in the morning check your Spool files to see if it has a message waiting or call IBS Corporation. Printouts are an important part of your System backup.
Don't take anyone's word
that you had a good back-up
CHECK the printout. If
anything appears unusual call
IBS Corporation. Management Processing
Option #1,17 Change Ship Date by Ticket Number
☞ This option will correct the Ship date whenever the Ship date does not equal the System date.
☞ This is normally caused by Workstations not being signed off correctly.
How to Change the Ticket Ship Date
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “1” (End of Day Menu) then press the ENTER key. End of Day menu displays.
3. Next, select option “17” (Change Ship Date) and press ENTER. The Ship Date screen will prompt.
☞ If you entered this screen in error or choose not to change the ship date of any tickets at this time press the Cmd7 (End) key then press ENTER.
4. Key in the correct Ship Date in a MMDDYY (Month, Day, & Year) format then press ENTER. You will then be prompted for the Location number.
5. Key in the location number then press ENTER. The lowest ticket number field will prompt.
6. Key in the lowest ticket number then press ENTER. The highest ticket number field will prompt.
7. Key in the Highest ticket number to change the ship date on. If you are correcting for only one ticket key the same ticket in the Highest Ticket # field then press ENTER.
8. You will receive a warning message: “ARE YOU SURE”. If so, key a “Y” (YES) then press ENTER. The message NOW PROCESSING will flash and you will be returned to the Management Processing Menu.
Management Processing
Option #1,18 Dates with Open Tickets Report
☞ This option prints a listing of all dates with open tickets and the number of tickets open that particular day. Days without open tickets will not be listed.
How to Print a Dates with Open Tickets Report
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “1” (End of Day Menu) then press the ENTER key. End of Day menu displays.
3. Next, select option “18” (Dates with Open Tickets Report) and press ENTER. The search for old tickets screen will prompt.
4. Key in the earliest search date you want to review in a MMDDYY (Month, Day, Year) format. Then, press the FIELD EXIT key.
SEARCH FOR OLD TICKETS
EARLIEST SEARCH DATE (MMDDYY) 010101
LATEST SEARCH DATE (MMDDYY) 070197
<ENTER>-PRINT Cmd1-REKEY Cmd8 - CANCEL
5. Next, key the latest search date in a MMDDYY format and press ENTER. The screen will prompt for confirmation of the information you have just keyed.
ENTER (Print)
Print the report as is.
Cmd1 (Rekey)
Re-key all information.
Cmd8 (Cancel)
Cancel and return to the Management Processing Menu.
6. Press ENTER to print the report as is. You will be returned to the Management Processing Menu and the Report will print on your System Printer.
Management Processing
Option #1,19 Open Tickets by Date Report
☞ This option print a listing of all dates containing open tickets and full detail of each ticket.
How to Print an Open Tickets by Date Report
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “1” (End of Day Menu) then press the ENTER key. End of Day menu displays.
3. Next, select option “19” (Open Tickets by Date Report) and press ENTER. The search for old tickets screen will prompt.
4. Key in the earliest search date you want to review in a MMDDYY (Month, Day, Year) format. Then, press the FIELD EXIT key.
SEARCH FOR OLD TICKETS
EARLIEST SEARCH DATE (MMDDYY) 010101
LATEST SEARCH DATE (MMDDYY) 070197
<ENTER>-PRINT Cmd1-REKEY Cmd8 - CANCEL
5. Next, key the latest search date in a MMDDYY format and press ENTER. The report will be placed on the job queue and output to your System printer. You will be returned to the Management Processing Menu.
☞ If you entered this screen in error or choose not to print the Open Tickets by Date report at this time press the Cmd8 (Cancel) key. You will be returned to the Management Processing Menu. No report will be issued.
Management Processing
☞ This option displays the End of Month/Year menu for additional processing at Month and Year End.
How to Display the End of Period from the End of Day Menu
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “2” (End of Period) and press ENTER. The End of Period Menu will display.
Management Processing
Option #2,1 Month to Date (MTD) Inventory Receiving Report
☞ This option prints a complete listing of all Skus that have been received since the last period close.
How to Print the MTD Inventory Receiving Report
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “2” (End of Period Menu) then press the ENTER key. End of Period menu displays.
3. Next, select option “1” (MTD Inventory Receiving Report) and press ENTER. You will be prompted for categories to print.
4. Key in “Y” (Yes) for all categories or “N” (No) to select a category and press ENTER.
☞ If you entered this screen in error or choose not to print the report at this time press the Cmd8 (Cancel) key. You will be returned to the Management End of Period Menu.
5. If you selected “N” (no) for all categories key in the Category you want to print a receiving report on then press the ENTER key. You will then be prompted for sequence range.
6. Select “Y” (Yes) if you want to limit the sequence range of Category Skus to print or “N” (No) if you want to print the entire category then press ENTER.
☞ If you selected “N” (No) you will be returned to the End of Period Menu and the Report will print on your designated System printer.
7. If you indicated “Y” (Yes) to select a sequence range. Key in the Beginning and Ending sequence ranges. Then press ENTER. You will be returned to the End of Period Menu. The report will print on the designated System printer.
Management Processing
Option #2,2 Valued Inventory Report
☞ This option prints a complete listing of all inventory by category, sequence or location(s).
☞ You should print at least one Valued Inventory Report each fiscal year.
* NOTE: This report may exceed several hundred pages. You may want to take off-line your System printer BEFORE completing this option. That will make it easier for you to put the Spool file on hold before it starts to print.
How to Print the Valued Inventory Report
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “2” (End of Period Menu) then press the ENTER key. End of Period menu displays.
3. Next, select option “2” (Valued Inventory Report) and press ENTER. You will be prompted for categories to print.
4. Key in “Y” (Yes) for all categories or “N” (No) to select a category and press ENTER.
☞ If you selected “Y” (Yes) the Valued inventory report will begin processing and you will be returned to the End of Period Menu.
☞ If you entered this screen in error or choose not to print the report at this time press the Cmd8 (Cancel) key. You will be returned to the Management End of Period Menu.
5. If you selected “N” (no) for all categories key in the Category you want to print a receiving report on then press the ENTER key. The Valued inventory report will begin processing and you will be returned to the End of Period Menu.
Management Processing
Option #2,3 Negative Inventory Report
☞ This option prints a complete listing of all inventory Skus that are currently in the System as negative quantities.
How to Print the Negative Inventory Report
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “2” (End of Period Menu) then press the ENTER key. End of Period menu displays.
3. Next, select option “3” (Negative Inventory Report) and press ENTER. The Negative Inventory report will begin processing and you will be returned to the End of Period Menu.
☞ An example of the report appears below.
File . . . . . : PRINTER Page/Line 1/3
Control . . . . Columns 1 - 78
Find
W2 JOHN NEGATIVE INVENTORY REPORT 6/09/97 15
LOCATION 01 Our Own Hardware
SKU # DESCRIPTION ON H RSVD AVAIL ON ORD CAT SEQ
9402 ARMSTRONG CEILING FAN 5- 0 5- 0 01 51
6148 ALUMINUM GUTTER 12” WT 2- 0 2- 12 04 3000
6050 BLOCK HALLOW CONCRETE 20- 2 20- 40 03 451
6380 PATT 713 3 1/4 RANCH BASE 1- 0 1- 0 04 300
3118 PEACHTREE WINDOW STOOL 8- 0 8- 8 02 291
3117 CDX PINE 200- 50 200- 300 08 15
4117 DRYWALL 3/0X4X8 REG. 60- 0 60- 30 04 1711
7106 INSULATION 3.5 X 15 X R11 40- 0 40- 45 04 9411
6652 METAL PERFORATED ANGLE 3- 0 3- 3 01 5
Management Processing
Option #2,4 Credit Transaction Report
☞ This option prints a report listing all CREDITS to Accounts Receivable.
☞ The following will be printed:
☛ Date, Time, Operator, Transaction, Amount, Invoice #, Customer #, Customer Name.
* NOTE: This Procedure Deletes the Credit Transaction File, it May Be Run at Any Point in the Month, but must Not Be Run While Point-of-sale, Ticket Adjust or Payments Processing Is in Process.
How to Print the Credit Transaction Report
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “2” (End of Period Menu) then press the ENTER key. End of Period menu displays.
3. Next, select option “4” (Credit Transaction Report) and press ENTER. The monthly Credit Transactions print options screen will display.
4. Select the number of copies you want to print. The default is “01” if this is correct use your TAB or NEW LINE key to continue to the next field.
5. Next, key in the End of Period (month) date you want the Credit Transaction report to cover. The default date is the current day. If this is correct press ENTER. Else, re-key the date in a MMDDYY (Month, Day, Year) format then press ENTER.. The Credit Transaction Report will begin processing and you will be returned to the End of Period Menu.
☞ If you entered this screen in error or prefer not to print the report at this time press the Cmd8 (Cancel) key to cancel and return to the End of Period menu.
Management Processing
Option #2,5 Monthly Invoice Register
☞ This option will produce a report listing the following by Customer:
☛ Order #, Customer #, Customer Name, Salesman #, Location, Merchandise Amount, Tax Amount, Invoice Total, Cost, Gross Margin Percent, and General Ledger Entries.
* NOTE: You Have the Option to Produce a Complete Detailed Report Listing All Invoice Detail by Line Item, by Customer.
How to Print the Monthly Invoice Register
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “2” (End of Period Menu) then press the ENTER key. End of Period menu displays.
3. Next, select option “5” (Monthly Invoice Register) and press ENTER. The monthly Invoice Resister Print Screen displays.
4. Select the number of copies you want to print. The default is “01” if this is correct use your TAB or NEW LINE key to continue to the next field.
5. Next, key in the number of copies to print in Alpha Sequence (i.e. Alphabetically) The default is “01”. If this is correct press ENTER. The Monthly Invoice Register will begin processing and you will be returned to the End of Period Menu.
☞ If you entered this screen in error or prefer not to print the report at this time press the Cmd8 (Cancel) key to cancel and return to the End of Period menu.
Management Processing
Option #2,6 Period End and Update of Files
☞ This option closes month end period and updates all files. This option must be taken every month after period close and once every fiscal year at year end close. Each month can only be closed once per fiscal year.
How to close a period and update files
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “2” (End of Period Menu) then press the ENTER key. End of Period menu displays.
3. Select option “6” (Period End and Update of Files) and press ENTER. The Inventory Month End Close screen appears.
4. In the Year End close field: key “Y” (Yes) if this is the End of Year close. Key “N” (No) if this is month end close.
5. Use your NEW LINE or TAB key until you come to the field beside the month you are closing. Place an “X” then press ENTER.
☞ If you entered this screen in error or prefer not to print the report at this time press the Cmd8 (Cancel) key to cancel and return to the End of Period menu.
6. The System will display the option(s) you have choose. If they are correct press ENTER the System will begin processing the End of Period and you will be returned to the End of Period Menu.
☞ If this is not correct press the Cmd5 (Re-key) to cancel and begin again.
Management Processing
Option #2,7 Pre-Posting Accounting Transaction Report
☞ This option produces a report detailing all transactions for the month by General Ledger Number. Two Reports are produced, one by Journal Number and one by General Ledger Number.
☞ The following is Printed:
☛ Company #, Location #, Account #, Sub-account #, Journal #, Description, Debit Amount, Credit Amount, and Record #.
How to Print the Pre-Posting Accounting Transaction Report
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
S/36 PROGRAM MESSAGES
P0909
PRINT EDIT LIST OF IBSLIBR ACCOUNTING TRANSACTIONS
ASSIGNING RECORD #S
SORTING BY JOURNAL#
EDIT LIST BY JOURNAL# - STD G/L NOT USED
SORTING BY G/L#
EDIT LIST BY G/L ACCT# - STD G/L NOT USED - L0909
DELETE procedure is running
2. Next, key “2” (End of Period Menu) then press the ENTER key. End of Period menu displays.
3. Select option “7” (Pre-Posting Accounting Transaction Report) and press ENTER. The System will begin processing the report and you will be returned to the End of Period Menu.
☞ This report will be sent to your System Printer (Normally P1) when complete.
Management Processing
Option #2,8 Revise Accounting Transactions
☞ This option permits the user to make revisions to the Accounting Transaction List (ACL).
☞ A user can Add to, Change, Delete from or inquiry about the ACL.
How to Add Accounting Transactions
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “2” (End of Period Menu) then press the ENTER key. End of Period menu displays.
3. Select option “8” (Revise Accounting Transactions) and press ENTER. The Revise Accounting Transactions screen will be displayed.
Revise Accounting Transactions
Revision CODE ------> A
Record # ----------->
Revision KEY
A=Add
C=Change
D=Delete
I=Inquiry
Cmd7-End Revision
4. Key “A” (Add) in the Revision Code field then key the Record number. The Accounting Transactions *Add screen will display.
5. Key in the information as required using your FIELD EXIT key to move from one field to the next.
Journal Entry #
Key in the Journal Entry #.
Transaction Date
Key in the date for this transaction to be recorded.
Company Facility
Key in the Company number (Normally “01” unless multi-location. And facility number if multiple facilities are in use for the same company.
G/L Account #-Sub #-
Key in the General Ledger Account number and sub-account number.
Transaction Amount
Key in the total amount of the transaction to be added. Keep in mind that there are two implied decimal places. Thus $125.50 would be keyed “12550”.
6. When all data entry is complete press ENTER. The System will display the message “RECORD WAS ADDED TO THE FILE”.
7. Press the Cmd7 (End Revision) key to return to the End of Period menu. You will be asked if you want to print a listing of Accounting Transactions. Key a “Y” (Yes) then press ENTER. A listing will be printed and you will be returned to the End of Period Menu.
☞ If you keyed “N” (No) and then ENTER no printout will occur and you will be returned to the End of Period Menu.
How to Change Accounting Transactions
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “2” (End of Period Menu) then press the ENTER key. End of Period menu displays.
3. Select option “8” (Revise Accounting Transactions) and press ENTER. The Revise Accounting Transactions screen will be displayed.
Revise Accounting Transactions
Revision CODE ------> C
Record # ----------->
Revision KEY
A=Add
C=Change
D=Delete
I=Inquiry
Cmd7-End Revision
4. Key “C” (Change) in the Revision Code field then key the Record number. The Accounting Transactions *Change screen will display.
5. Change the transaction information as required using your FIELD EXIT key to move from one field to the next.
Journal Entry #
Key in the Journal Entry # you want to change.
Transaction Date
Key in the date for this transaction to be recorded.
Company Facility
Key in the Company number (Normally “01” unless multi-location. And facility number if multiple facilities are in use for the same company.
G/L Account #-Sub #-
Key in the General Ledger Account number and sub-account number.
Transaction Amount
Key in the total amount of the transaction to be added. Keep in mind that there are two implied decimal places. Thus $125.50 would be keyed “12550”.
6. When all data entry is complete press ENTER. The System will display the message “RECORD WAS CHANGED IN THE FILE”.
7. Press the Cmd7 (End Revision) key to return to the End of Period menu. You will be asked if you want to print a listing of Accounting Transactions. Key a “Y” (Yes) then press ENTER. A listing will be printed and you will be returned to the End of Period Menu.
☞ If you keyed “N” (No) and then ENTER no printout will occur and you will be returned to the End of Period Menu.
How to Delete Accounting Transactions
1. From the Main Application Menu key “M P” (Management Processing). The Management Processing Menu will appear.
2. Next, key “2” (End of Period Menu) then press the ENTER key. End of Period menu displays.